HUMAN RESOURCE UNIT In five years number of staffs has increased from 40in 2007 to 69 in 2011 whereby 47 works in Unguja and 22 in Pemba, however, ZFDB has no permanent employees in Pemba. The number of staffs has increased to strengthen the manpower due to the substantial increase of the ZFDB activities. A summary of staffs up to the end of December 2011 is as follows;

  • Pharmacists ::6
  • Analysts ::8
  • Medicines/Cosmetics Inspectors ::13
  • Food Scientists :: 2
  • Scientists (Chemist, Microbiologist, Biologist):: 4
  • Meat Inspectors:: 8
  • Environmental Health Officers:: 12

During all this time, efforts has been made to make sure that staffs are motivated on various training’s nationally and internationally. About ten staffs have attended long courses in various areas of specializations and other seventeen staffs attended short courses on food and pharmaceutical fields. This has made in order to increase Board efficiency. Also, staffs are always attending various seminars and meetings to get updates to increase capacity. Furthermore, In-house training for Laboratory analysts and Inspectors are always conducted.

Due to re-establishment of East African Community (EAC), Zanzibar is collaborating with EAC secretariat on different issues concerning Food and Medicines Safety. In Chapter 21 (Article 118) of the EAC Treaty concerns about health issues therefore, Food and Medicines is a part of it and it has been participating in establishment of several EAC Food Standards and also the participating in East African Community Medicines Registration Harmonization (EAC-MRH) Project through AMRH Program which will be consisting of Good Manufacturing Practice (GMP), Common Technical Document (CTD), Information Management System (IMS) and Quality Management System (QMS)which aims to improve public health by increasing rapid access to good quality, safe and effective medicines.

Due to re-establishment of East African Community (EAC), Zanzibar is collaborating with EAC secretariat on different issues concerning Food and Medicines Safety. In Chapter 21 (Article 118) of the EAC Treaty concerns about health issues therefore, Food and Medicines is a part of it and it has been participating in establishment of several EAC Food Standards and also the participating in East African Community Medicines Registration Harmonization (EAC-MRH) Project through AMRH Program which will be consisting of Good Manufacturing Practice (GMP), Common Technical Document (CTD), Information Management System (IMS) and Quality Management System (QMS)which aims to improve public health by increasing rapid access to good quality, safe and effective medicines.

What our department does.

PLANNING AND FINANCE
95%
SERVICES AND COMMODITIES PROCUREMENT
100%
PUBLIC AWARENESS
80%
DEVELOPMENT OF REGULATIONS AND GUIDELINES
100%

Strategic Plan for 5 years has been formulated and its major goal is to strengthen ZFDA capacity to make sure that food and circulating into Zanzibar is safe and of acceptable quality, also medicines are of quality, safe and efficacious. Also Annual plans and Financial budgets are usually formulated and implemented.
The sources of fund for ZFDA are from Donors,fees and charges paid for different activities such as importation, registration, penalties, etc. For the past five years the income of the Board is keep on increasing but as you can see in Figure 2 expenditure is higher compared to the income. This indicates that the income of the ZFDA from different sources is not sufficient, therefore it is now a time for the Government to support this institution financially in order to boost up its activities.
Auditing is conducted by both internal and external auditors by subsequently review and validate tax invoices whereby open and auditable management information is available as a part of accountability and Good Governance.
The Board’s commitment to quality is demonstrated through the integration and promotion of quality management principles (according ISO 9001:2008 standard) within the organization. The Agency quality objectives are uniformity in fulfilling our compliance and enforcement responsibilities.

During its establishment it had just a container as an office before shifted to Old Pharmaceutical Factory at Mnazimmoja area. Procurement of office materials such as furniture, laboratory equipments, stationeries, computers and other electrical equipments has been made in order to provide good working environment and increase efficiency in work for its staffs.

This has contributed to increase awareness on food and medicines safety issues. In order to maintain and improving so that we get a good media coverage, we had to use different methods of disseminating knowledge and raising awareness. This has been strengthening networking and collaboration with other institutions.
Radio and TV Programs; Has been used to disseminate several information about ZFDB legislations and how it works in order to achieve its goal.
Sensitization training’s, Seminars and Meetings; ZFDB has been conducting meetings periodically to different stakeholders such as food dealers (owner of restaurants, butcheries, small scale food processors and importers), are conducted in order to train, instruct and discuss several issues such food safety and general hygiene.

One of the major tasks which have been performed was to develop Regulations. Several regulations have been developed such as Pharmaceutical, Milk and Salt Regulations whileMeatregulations is under review.

Guidelines has also become an essential tool in order to guide staffs, clients and other Law enforcers. The following guidelines were prepared:
 Guideline for evaluation and preparation of Human Medicines.
 Guideline for evaluation of Veterinary Medicines.
 Guideline for evaluation of Medical Devices.
 Guideline for evaluation of alteration of human Medicines
 Guideline for Cosmetics.
 Guidelines for Registration of Prepackaged Food
 Guidelines for Importation and Exportation of Food

ZFDA Service Clients Charter is also published in order to ensure proper handling and bring satisfactory services to our clients.
Nevertheless, the Board is in process of initiating Quality Management System (QMS) that will be based on ISO 9001:2008 Standard. QMS aims to manage structure, responsibilities, procedures, processes and resources in order to achieve the quality objectives of the Board hence we will be able to meet the highest customer satisfaction on the service we are providing. Recently, ZFDB has started drafting SOPs thatwillmakeQMS easy. We are expecting to start using them on early 2012.

ZFDA has put tireless effort on ensuring their processes are automated, and currently ZFDA has engaged system automation. ZFDA has been equipped with ICT experts for easy transformation from manual to automation. The unit has firstly initiated website access and cooperate emails usage as the means of communication and hence through those transition ZFDA expects the full automation early 2018.